GENERAL SANTOS CITY (March 26, 2015) – Rececca Magante, CSWDO Department Head coordinated with the Information and Communications Technology Division (ICTD) under the City Mayors Office for a presentation of the electronic archiving system or e-Archives – an in-house developed computer application system to store the hardcopy documents in a digitized format.

Percival Pasuelo, IT Officer II, presented the e-Archives emphasizing the hardware and peopleware requirement to manage the system as th software is up, running and ready for installation. The plan how to implement the system was clearly laid down to the department from planning the digitizing activity to encoding, validating and eventually retrieving the stored electronic copy. Storage of the digitized copy was also discussed.

Mary Claudette Benatero, Computer Programmer I, showcased the actual use of the system from creating new record(s) with various parameters for easy and effective retrieval. She also coached the participants on how to embed an image or set of images in one record. Charles Henry Lumba, Admin. Asst. backed up and supported the actual hands-on presentation. Roger Tura, Data Controller I, led the hardware and software support services team in setting-up the venue presentation.

This digital archiving system is programmed by Leonard Pe, IT Officer I, in compliance with Republic Act No. 9470 also known as the National Archives of the Philippines Act of 2007.

Software installation follows after CSWDO complete the hardware components as the system is ready for full implementation.

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